Before you meet, engage with each of the resources below. You do not have to engage with every resource but try to choose at least three that feel most relevant to you right now. For each resource, you are simply invited to notice what resonates using the prompts below.

Resource 1: The Ferris Wheel Test (10 mins)

As you engage, notice:

• Your awareness of how your capacity is allocated or used up 
• Your awareness of when passengers may disembark 
• Where passengers on your wheel may have preferred not to have boarded in the first place 

 Resource 2: The Waiting Room (20 mins)

As you reflect, notice:

• Any similarities between the activities you underestimate. 
• How far away your ‘quiet time’ is and whether you have ever reached it in the past. 
• Emotional responses to blocking expected/estimated time into the future, rather than specific tasks/meetings. 

Resource 3: Create a Gantt chart (15 mins or more if you draft a chart) 

As you work through this, notice: 

• Where sequencing reveals hidden clashes or unrealistic overlap 
• Activities that cannot meaningfully run in parallel 
• What becomes clearer once you place work in time rather than in a list 

Resource 4: Strategic planning (25 mins)

As you watch the videos, notice: 

• The clarity that your ‘future self’ brings to your priorities 
• How your current workload connects to longer-term priorities 
• How comfortable or motivating it feels to take a step back to scan the horizo

The structure below is held collectively by the group. You may choose to rotate who keeps an eye on time or simply move together through the stages.

1. Arrival and framing (5–10 minutes)

• Brief reminder of purpose: learning from different perspectives
• No pressure to have implemented anything yet
• Agreement on confidentiality and respect
• An explicit intention that everyone will have space to speak

2. Resource reflections and shared learning (30–40 minutes)

A simple round:

• One insight that landed “What stayed with you most from the resources?”
• One insight that challenged or puzzled you

Pay attention to differences in how you engaged with the materials. The aim is collective sense-making, not consensus. Encourage one another to ask: “What did you take from this that I didn’t?”

3. Coaching-style reflection: so what? (20–30 minutes)

Each participant shares:

• One thing I will do differently (a behaviour, decision, or boundary)
• One thing I am still unsure about
• One thing I might explore next (information, support, or perspective)

Peers respond with curiosity rather than solutions:

• “What is important about that?”
• “What would help you to get more clarity?”
• “What would it be/feel like in a year’s time if you implement a change?”

4. Closing and commitments (5–10 minutes)

Each person is invited to name:

• One small action they are choosing to take (or consciously not take yet)

Optional:

• Who else they might speak to or share their commitment with
• What would help to stay motivated
• What might get in the way, and how can they overcome that?

This can be very light-touch and self-directed. Possible options include:

• A personal note to self
• A follow-up peer conversation
• Exploring another relevant resource
• Bringing a question to a mentor or senior colleague
• No reporting back is required, however peer group members may request this to create accountability for their intended actions.